Whether tracking employee and customer activity or facilitating legal discovery and audit requests, complete and accurate historical content and learner records allow organizations to manage large volumes of content with confidence.

When organizations need the ability to quickly and easily comply with regulatory audits and other compliance requirements, standard out-of-the-box content libraries, like SharePoint and DropBox, just don’t cut it.

Accurate & Secure Version Management

Common Challenges

Standard content libraries lack the information architecture necessary to effectively house and manage multiple versions of content. Once a document is saved and updated, a new version of that document is created, resulting in multiple copies and often consuming gigabytes of storage. Organizations are then forced to reorganize and move files to outside storage options, which prevents them from being able to store all historical records in one place, and requires manual naming and archiving processes. Having to create handcrafted workflows to support this model, not to mention managing access controls to view content in multiple systems, leads to a maintenance and governance nightmare.

How Xyleme Solves These Challenges

Xyleme Content Delivery Service (CDS) has built-in version control, making it easy for auditors can quickly access the exact version(s) viewed by each individual user. All content, down to the list, table, and image, is marked with a last modified date and who made the updates, and allows users to quickly view the entire version history. As a result, Xyleme CDS users can be sure their content is current, and that they will be ready to comply with any potential regulatory audits and confidently supply evidence in a court of law.

CDS houses content in a centralized, cloud-based repository with highly customizable access and permission controls. As a result, internal and external users only have to log-in to one place to view and access all assigned content, ensuring users are properly authenticated and content is secure.

Smart & Searchable Content

Common Challenges

When managing complex content libraries, it can be a struggle simply to find the content you need, when you need it. Without the ability to tag content and view comprehensive metadata, serving the most apporpiate content at the point of need is extremely difficult, and finding the most relevant pieces of content can be complex and laborious. In highly-regulated environments, the ability to quickly access accurate information is crucial, as is the ability to provide clear and complete records of all learner interactions. 

How Xyleme Solves These Challenges

CDS’s built in dashboards can segment data by location, department or region, allowing organizations to tag content easily. CDS provides a powerful search tool to allow users to quickly find the right content, even in the largest content collections. Searches can be refined using tags, metadata and filters to target the most appropriate content, without sifting through pages of irrelevant information.

The CDS API also allows you to embed search boxes into other applications, making it easy to access the right information at the point of need.

Robust & Actionable Analytics Data

Common Challenges

Built-in reporting and analytics aren’t typically included in content libraries, and gathering data on user activity, group statistics, location, or specific topics is cumbersome and limited. Each report must be hand-crafted and is inherently limited to the fields and options of the individual library. In some cases, pulling reports requires the ability to view the specific piece of content, which is difficult with Learning Management Systems (LMS), as it requires access to the content itself. To simplify data collection and reporting over the long term, it imperative for organizations to adopt a smart, centralized content repository. 

How Xyleme Solves These Challenges

Xyleme CDS’s centralized, cloud-based content repository includes an xAPI compliant built-in Learning Record Store (LRS) that tracks exactly when and how users interact with your learning content. Xyleme’s analytics dashboards provide an accurate and objective picture of your content engagement and performance, without having to view the content itself. Xyleme makes sharing possible through public links, which do not require access that is typically needed to authenticate through a Learning Management System (LMS). Reports are automatic and comprehensive, providing organizations a way to quickly identify trends and gather the data they need, when and where they need it.

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CDS-analytics

Xyleme CDS revolutionizes the way organizations deliver and analyze their content

Because CDS is a cloud-based, centralized warehouse with robust built-in analytics, content can be distributed anywhere it needs to be, and its impact and effectiveness can be measured accurately. CDS offers full version control and in-depth analytics data at your fingertips. Knowing your historical data is accurate and intact allows organizations to easily access complete version history records in order to comply with regulatory audits and quickly facilitate legal discovery.